FAQs

Do we have to go to meetings?

When do we know we’ve gotten a booth?

Does WNP give membership preference to political, social or religious orientations?

What if our organization is outside of Washtenaw County?

What if our organization has applied too late and all the booth spaces are taken?

What size is the booth?

Where can I get a booth frame or materials for building one?

Do we have to build a booth structure and provide a covering?

How do we ensure that our booth structure conforms to the Fire Marshal’s regulations?

Can we play music, videos or other media?

Can we sell or give away food or drink to starving or parched passers-by?

Can we display or sell any merchandise with a commercial logo?

Can our organization run a fundraising raffle?

Can our organization secure two booth spaces?

We only want a booth for 2 days of the Fair. Can we do this?

Can we have a booth space next to another org whose values and mission chime with ours?

When will I receive a refund for my security deposit?

Do we have to go to meetings? Back To Top

A representative of each WNP member organization is required to attend an organizational meeting in late June (notice of exact date will be posted here a month in advance). See calendar.

When do we know we’ve gotten a booth? Back To Top

Once you’ve completed and submitted materials, your organization will appear under Members; member organizations are listed on an ongoing basis in order of receipt of completed application materials.

Does WNP give membership preference to political, social or religious orientations? Back To Top

No. WNP is open to all non-profit organizations, regardless of mission, cause or political orientation and provided they meet the terms of Policies, Rules and Regulations.

What if our organization is out side of Washtenaw County? Back To Top

WNP applications from Washtenaw County non-profit organizations have priority over out-county non-profit applications until June 1st. After that date, out-county organizations outside are accommodated, as space allows. Refer to Policies, Rules and Regulations.

What if our organization has applied too late and all the booth spaces are taken? Back To Top

WNP keeps a waiting list of those organizations whose applications were received after all 75 booth spaces have been assigned of “filled.” After June 1, Washtenaw County and out-county orgs are on equal waitlist footing. Typically, 2 or 3 organizations cancel membership late in the game, thus opening up booth spaces for organizations on the waitlist.

What size is the booth? Back To Top

Booth footprint spaces are 6′ by 6′ and up to 10′ high. Refer to Policies, Rules and Regulations, item 4. Booth spaces do not include framed structures or coverings.

Where can I get a booth frame or materials for building one? Back To Top

Many members use plastic or aluminum piping or wood (provided the latter is flame retardant) to construct the frame. Booth coverings (tarp, canopies, etc.) must comply with the Fire Marshal’s regulations stipulated in the Policies, Rules and Regulations. Structure materials are available at home building supply stores; covering materials are available at camping, tent and some homebuilding stores. Please consider local and independently owned businesses (such as Fingerle, Fox Tent and Awning and others) over mega discount stores.

Do we have to build a booth structure and provide a covering? Back To Top

You are not required to build a booth structure or provide a covering (though given the notoriously fickle Art Fair weather, you’ll want some protection from rain and sun). Some organizations’ booths are comprised simply of a table and a few chairs!

How do we ensure that our booth structure conforms to the Fire Marshal’s regulations? Back To Top

The Fire Marshal’s regulations are stipulated in the Policies, Rules and Regulations, item 5.

Can we play music, videos or other media? Back To Top

Yes, provided that your media does not disturb other WNP members. WNP does not supply electrical connections. In the past, members have requested extension cord hook-ups from nearby businesses. WNP does not facilitate members’ contacts with businesses for this purpose.

Can we sell or give away food or drink to starving or parched passers-by? Back To Top

You can give away sealed, pre-packaged food or ?drink or sealed bottled water. You can ask for donations for these. See Policies, Rules and Regulations, item 3.

Can we display or sell any merchandise with a commercial logo? Back To Top

No. Policies, Rules and Regulations.

Can our organization run a fundraising raffle? Back To Top

Yes, but all such fundraising ventures must comply with the laws governing them pertinent to your organization. See Policies, Rules and Regulations, item 3.

Can our organization secure two booth spaces? Back To Top

No. A single organization can have only one space. However, you can share your booth space with another group as long as that group is registered as a WNP member. See Policies, Rules and Regulations.

We only want a booth for 2 days of the Fair. Can we do this? Back To Top

No and yes. Booths must be staffed during all hours of the Fair.Many organizations get around this staffing problem by sharing a booth space with another registered WNP member organization. See Policies, Rules and Regulations, Item 10.

Can we have a booth space next to another org whose values and mission chime with ours? Back To Top

You can request such proximity and we’ll do our best to accommodate the request.

When will I receive a refund for my security deposit? Back To Top

All refunds are processed after the fair, usually by mid August.

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