Questions, answered.

A representative from each member organization must attend an organizational Zoom meeting scheduled for July 9, 2026. Check the calendar for details.

Applications are reviewed as they arrive. Approved organizations are announced on April 1st. Once notified of acceptance, you have two weeks to submit payment or risk losing the space.

No. WNP is open to all nonprofit organizations regardless of mission, cause, or political orientation, provided they meet the outlined requirements. We simply ask for respectful discussion among members.

Michigan-based and national nonprofits qualify for participation within the organization's scope.

Typically two or three cancellations happen late in the process. Accepted organizations on the waiting list are contacted if a space becomes available.

Standard booths are 6 ft by 6 ft and up to 10 ft high. A limited number of 10 ft by 10 ft spaces exist and are awarded first-come, first-served. Structures and coverings are not included.

No, but it is strongly recommended due to unpredictable weather. Tables and chairs alone are possible but not advised. See the tent guide for approved options.

Review the Policies, Rules and Regulations — specifically rule 5 — for the Fire Marshal stipulations, and consult the WNP Fire Rules document.

Second spaces are available by first-come, first-served request, with notifications during the first week of June. Alternatively, up to three registered nonprofits may share one 6×6 booth: each organization applies and is approved on its own, WNP links the group, the booth fee is split evenly, and each organization pays its own refundable $100 deposit. Note that you can request a second booth or share a booth — not both.

Yes — we make every effort to accommodate placement requests.

Yes, provided your media does not disturb other WNP members. We supply no electrical connections, but you may contact nearby businesses independently.

You may distribute sealed, pre-packaged food or drink, or sealed bottled water, and request donations. See #10 on the Fire Code Requirements in regard to providing food & beverages to the public during this fair.

No commercial logos are permitted on merchandise.

Yes, as long as it complies with the laws governing raffles that are pertinent to your organization.

No — booths must be staffed for the entire duration of the fair. Sharing a 6×6 booth with up to two other registered nonprofits can solve staffing issues (each organization applies individually and WNP links the group), but any changes to the arrangement must happen outside fair hours.

Refunds are processed after the fair, usually by mid-August.