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Important Info

Finding An Approved Tent

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We have noticed in recent years that when we get closer to summer, it becomes very difficult to source an approved tent for the art fair. This year, we will begin offering 6×6 tents for sale. These tents are approved by the Washtenaw Non Profits and the City of Ann Arbor for use in the Art Fair. The purchase link will be on this page, as well as distributed in email & social communication. There will be limited tents available per year, so please reserve yours quickly. An email will go out as soon as our stock order comes in, so pay attention to your inbox.

Here is a list of booths we have found online – make sure to check the center height!

The Nonprofit section offers a 6×6 booth space and a 10×10 booth space.  Since our 10×10 booth spaces are “hot ticket items” they sell out fast.  Because of that, if we have extra spaces available by the time we organize spaces per nonprofit we sometimes are able to offer two 6×6 size spaces next to each other.

Booth measurements:
Single:    6 ft x 6 ft
“Double”:   10 ft x 10 ft
(2) Singles:  6 ft x 12 ft

Make sure to purchase or bring tent weights for your tent. These are a requirement as the wind can carry tents away. You will be responsible for your tent at all times.

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Discover the Impact

About WNP

The Ann Arbor Art Fair is a Midwest tradition that draws close to half a million attendees over three days in July. The largest juried art fair in the nation, the Ann Arbor Art Fair features nearly 1,000 artists and a footprint spanning 30 city blocks in downtown Ann Arbor.

The non-profits section is strategically located in the middle of the fair to encourage maximum foot traffic.

The Ann Arbor Art Fair is comprised of three independently juried, nonprofit art fairs that run consecutively: Ann Arbor Street Art Fair, The Original; Ann Arbor Summer Art Fair; and Ann Arbor State Street Art Fair.

Key Art Fair Facts:

  • Over 400,000 visitors per year
  • Spans over 30 city blocks
  • Attendees from around the globe
  • Largest art fair in the nation

Applications open February 1, 2025.

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FAQs & Important Info

Important Info

Do we have to go to meetings?

When do we know we’ve gotten a booth?

Does WNP give membership preference to political, social or religious orientations?

What if our organization is outside of Washtenaw County?

What if our organization has applied too late and all the booth spaces are taken?

What size is the booth?

Where can I get a booth frame or materials for building one?

Do we have to build a booth structure and provide a covering?

How do we ensure that our booth structure conforms to the Fire Marshal’s regulations?

Can we play music, videos or other media?

Can we sell or give away food or drink to starving or parched passers-by?

Can we display or sell any merchandise with a commercial logo?

Can our organization run a fundraising raffle?

Can our organization secure two booth spaces?

We only want a booth for 2 days of the Fair. Can we do this?

Can we have a booth space next to another org whose values and mission chime with ours?

When will I receive a refund for my security deposit?

Do we have to go to meetings? Back To Top

A representative of each WNP member organization is required to attend an organizational zoom meeting scheduled on a date in July 2023 TBD. See calendar.

When do we know we’ve gotten a booth? Back To Top

Once you’ve completed and submitted materials, your organization will appear under Members; member organizations are listed on an ongoing basis in order of receipt of completed application materials.

Does WNP give membership preference to political, social or religious orientations? Back To Top

No. WNP is open to all non-profit organizations, regardless of mission, cause or political orientation and provided they meet the terms of Policies, Rules and Regulations.

What if our organization is out side of Washtenaw County? Back To Top

WNP applications from Washtenaw County non-profit organizations have priority over out-county non-profit applications until June 1st. After that date, out-county organizations outside are accommodated, as space allows. Refer to Policies, Rules and Regulations.

What if our organization has applied too late and all the booth spaces are taken? Back To Top

WNP keeps a waiting list of those organizations whose applications were received after all 75 booth spaces have been assigned of “filled.” After June 1, Washtenaw County and out-county orgs are on equal waitlist footing. Typically, 2 or 3 organizations cancel membership late in the game, thus opening up booth spaces for organizations on the waitlist.

What size is the booth? Back To Top

Booth footprint spaces are 6′ by 6′ and up to 10′ high. Refer to Policies, Rules and Regulations, item 4. Booth spaces do not include framed structures or coverings.

Where can I get a booth frame or materials for building one? Back To Top

Many members use plastic or aluminum piping or wood (provided the latter is flame retardant) to construct the frame. Booth coverings (tarp, canopies, etc.) must comply with the Fire Marshal’s regulations stipulated in the Policies, Rules and Regulations. Structure materials are available at home building supply stores; covering materials are available at camping, tent and some homebuilding stores. Please consider local and independently owned businesses (such as Fingerle, Fox Tent and Awning and others) over mega discount stores.

Do we have to build a booth structure and provide a covering? Back To Top

You are not required to build a booth structure or provide a covering (though given the notoriously fickle Art Fair weather, you’ll want some protection from rain and sun). Some organizations’ booths are comprised simply of a table and a few chairs!

How do we ensure that our booth structure conforms to the Fire Marshal’s regulations? Back To Top

The Fire Marshal’s regulations are stipulated in the Policies, Rules and Regulations, item 5.

Can we play music, videos or other media? Back To Top

Yes, provided that your media does not disturb other WNP members. WNP does not supply electrical connections. In the past, members have requested extension cord hook-ups from nearby businesses. WNP does not facilitate members’ contacts with businesses for this purpose.

Can we sell or give away food or drink to starving or parched passers-by? Back To Top

You can give away sealed, pre-packaged food or ?drink or sealed bottled water. You can ask for donations for these. See Policies, Rules and Regulations, item 3.

Can we display or sell any merchandise with a commercial logo? Back To Top

No. Policies, Rules and Regulations.

Can our organization run a fundraising raffle? Back To Top

Yes, but all such fundraising ventures must comply with the laws governing them pertinent to your organization. See Policies, Rules and Regulations, item 3.

Can our organization secure two booth spaces? Back To Top

A single organization will have the opportunity to obtain 2 booth spaces after all applicants have been registered.  If you have expressed interest in two booths, you will be notified on the week of July 1st.  You can also share your booth space with another non-profit as long as that group is registered as a WNP member. See Policies, Rules and Regulations.

We only want a booth for 2 days of the Fair. Can we do this? Back To Top

No and yes. Booths must be staffed during all hours of the Fair. Many organizations get around this staffing problem by sharing a booth space with another registered WNP member organization. See Policies, Rules and Regulations, Item 10.

Can we have a booth space next to another org whose values and mission chime with ours? Back To Top

You can request such proximity and we’ll do our best to accommodate the request.

When will I receive a refund for my security deposit? Back To Top

All refunds are processed after the fair, usually by mid August.

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Ordering Marketing & Promo Items

Important InfoTips & Tricks

Businesses use promotional items to take products or services to the masses. But non-profit organizations can also increase awareness about a social cause by distributing some useful giveaways. They can attract donors or attract volunteers to do some selfless work for a community. For instance, you can get all of your volunteers to wear some imprinted shirts that have your organization’s logo.

Many non-profit organizations face fundraising problems. They do not get enough financial support from governments. So, they depend on building public trust to get the support. This is where promotional products can help.

Promotional products for non-profit organizations help build awareness about a cause. The usefulness of promotional products for brand awareness is now well documented. According to a survey, nearly half of the time, promotional products create a desirable impression of the brand or organization.

Non-profit organizations use unique promotional products to increase awareness about their cause. They can generate more awareness by this marketing medium than by using the conventional ones.

Traditional media such as print advertisements and television are not only costly for nonprofits, but they are less effective as well. One of the advantages of promotional items is that they are tangible. They’re cost-effective too when considering cost-per-impression. So, your nonprofit organization can achieve its set goal.

Nonprofits can convey their appreciation of donation by offering these giveaways. There is a wide range of promotional products that you can choose. But make sure that the item is useful and its quality is good.

A useful item that is lacking in good quality is almost equal to not giving a gift as the user will soon throw it away. The success of a promotional product in grabbing the user’s attention can be achieved only if its quality is excellent.

Here Are Top 15 Promotional Products For Not-For-Profit Organizations

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Refining Your Elevator Pitch

Tips & Tricks

An elevator pitch for nonprofits can be broken down into three sections: the hook, the body, and the wrap-up. Then, you must bring all the content to life with your delivery. Below, we’ll walk you through timing estimates for each section as well as tips to get the ball rolling.

Continue reading more ways to capture your audience in a short time frame HERE. 

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Finding an Approved Tent for your Booth

Tips & Tricks

We have noticed in recent years that when we get closer to summer, it becomes very difficult to source an approved tent for the art fair. This year, we will begin offering 6×6 tents for sale. These tents are approved by the Washtenaw Non Profits and the City of Ann Arbor for use in the Art Fair. The purchase link will be on this page, as well as distributed in email & social communication. There will be limited tents available per year, so please reserve yours quickly. An email will go out as soon as our stock order comes in, so pay attention to your inbox.

Here is a list of booths we have found online – make sure to check the center height!

The Nonprofit section offers a 6×6 booth space and a 10×10 booth space.  Since our 10×10 booth spaces are “hot ticket items” they sell out fast.  Because of that, if we have extra spaces available by the time we organize spaces per nonprofit we sometimes are able to offer two 6×6 size spaces next to each other.

Booth measurements:
Single:    6 ft x 6 ft
“Double”:   10 ft x 10 ft
(2) Singles:  6 ft x 12 ft

Make sure to purchase or bring tent weights for your tent. These are a requirement as the wind can carry tents away. You will be responsible for your tent at all times.

Continue Reading